Document Protection
In addition to being expensive to maintain,
paper documents deteriorate and are susceptible to loss from such events as hurricanes, fires, floods, terrorism or theft. This places an organization at great risk!
Hurricane Rita, Galveston, Texas 2008Consider a recent University of Texas Study which found that "only 6% of companies suffering from acatastrophic data loss survive, while 43% never reopen and 51% close within two years." While a municipal government may not go out of business, the difficulties resulting from the loss of documents would be devastating. In addition, many states have laws requiring that certain "essential" documents such as financial records and boundaries be made available within 72 hours of recovery.
YourDOC provides organizations the protection they need by:
- Converting paper documents into searchable electronic Adobe Portable Format files (PDF) files
- Storing the electronic documents in a secure, off-site facility
Our methods comply with the Texas State Library Archives Commission standards which means that these electronic documents can serve as the municipal governments originals.
ASK US ABOUT SCANNING YOUR DOCUMENTS FOR YOU!