1983 Motorola Dynatic 8000X

1980’s Phones Make a Comeback?

Imagine seeing something like the Motorola Dynatic 8000X for sale at your local box store or on Amazon. In 1983 it was considered cutting edge technology and could be acquired for a mere $3,995.

It’s biggest draw was that it allowed you to make phone calls without a landline. It’s big and clunky design also offered the benefits of being both a piece of workout equipment that was perfect for toning your arm muscles as well as a self-defense weapon that could be used to club a would-be attacker over the head (tongue and cheek).

Now it did have some drawbacks. First, it wouldn’t fit into your pocket, so you would either have to carry it in your hand or pop for a belt buckle clip. The Motorola also could not be used to take selfies since it had no camera, so you would likely need to carry a camera around with you if you wanted to take pictures of anything.

No that you know what the 1983 Motorola had to offer, do you think you would choose it if it was priced similar to the latest iPhone? Unless you just wanted it for nostalgia, you obviously wouldn’t because it couldn’t do as much as the modern iPhone.

Now think about your office technology? Is it as old as the 1983 Motorola Dynatic? Well, chances are, it is likely as old or older.

  • Office Copier (introduced in 1959 – 60 years ago)
  • Microsoft Windows (introduced in 1985 – 34 years ago)
  • Microsoft Office (introduced in 1990 – 29 years ago)
  • Adobe Acrobat (introduced in 1993 – 26 years ago)

So how is this affecting your business?

Well, for starters, you are likely paying for IT, apps and services you don’t need. Plus, your data is probably much more susceptible to loss from disasters, crashing computers or ransomware. In addition, your employees are probably wasting a lot of time doing needless tasks and the level of customer service you are able to offer is probably limited.

To illustrate the difference modern technology can make in a workplace, let’s compare the effort and supporting infrastructure needed for a City Government to manage meeting agendas with the traditional (old) technology versus modern (new) technology.

USING OLD TECHNOLOGIES

TASK #1: Gather Backup Agenda Documents

  • Create a folder on your server for the agenda backup files to be stored.
  • Request agenda backup documents via email, phone and personal visits.
  • Download agenda backup files emailed to you into the agenda folder.
  • Scan paper documents mailed or otherwise handed to you into the agenda folder.
  • Print all electronic agenda backup files.
  • Organize paper documents.
  • Scan organized documents into a single PDF document and save into agenda folder.

TASK #2: Develop Agenda:

  • Create a draft agenda using Microsoft Word.
  • Email copies of the agenda Word file to collaborators.
  • Print copies of the agenda Word file and hand to collaborators.
  • Gather feedback via email, phone calls, and meetings.
  • Translate feedback into the agenda Word file.
  • Send the Agenda for approval.
  • Print the Agenda.
  • Sign the Agenda.
  • Scan Agenda into an Agenda PDF file.
  • Insert the Backup Agenda Documents into the Agenda PDF file.

                          TASK #3: Distribute and Post Agenda

                          • Email Agenda PDF file to all members (if too big, will likely use Dropbox).
                          • Email Agenda PDF file to subscribers (if too big, will likely use Dropbox).
                          • Log into website and upload copy of Agenda PDF file.

                            Tools, Apps and Services Needed

                            • One or more Windows machines (and likely a server).
                            • Windows (IT Support).
                            • Windows Computer Backup.
                            • Windows File Backup.
                            • Microsoft Office.
                            • Adobe Creator.
                            • Virus Protection.
                            • Cloud Storage Solution (such as Dropbox).
                            • Fax Machine.
                            • Printer/Copier/Fax Machine.
                            • Printer/Copier Paper.
                            • Printer/Copier Ink.
                            • Printer/Copier/Fax Machine (Support).
                            • Website editor.

                            Note, that this process took over 20 steps and required at least 14 different tools, apps and services.

                            USING NEW TECHNOLOGIES

                            TASK #1: Gather Backup Agenda Documents

                            • Create a private Agenda Folder in Google Drive, share with collaborators and instruct them to add desired files.
                            • Organize files and folders as desired to correspond with the agenda.

                            TASK #2: Develop Agenda:

                            • Create a draft Google Doc Agenda file in the Backup Document Agenda folder.
                            • Solicit input from collaborators using the “Comment” feature in the Agenda Google Doc.
                            • Allow collaborators to suggest changes and ask questions within the Agenda Google Doc.
                            • Accept collaborator changes and modify as necessary.
                            • Unshare Google Doc with collaborators.
                            • Send the Agenda for approval via the Approval Adon in the Google Doc.
                            • Create a Signed Agenda PDF from Google Doc using Hello Sign.

                            TASK #3: Distribute and Post Agenda

                            • Move Agenda Folder to designated public Current Agenda folder.

                            Note, that this process took only 10 steps, required only 3 different tools and services:

                            • G Suite.
                            • Browser, Mobile Device or Chrome Device.
                            • Digital Signature App such as Docusign.

                            And completely eliminated the need for a Windows machine or the need to scan or print anything.

                            So maybe you should consider trading in that 30-year old business technology for a newer model?

                             


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